Qwickly Attendance Tool


    The Qwickly Attendance tool allows for attendance tracking and grading in Blackboard. *Attendance can be considered as part of a participation grade (see University Catalog and advice from CTFE).

    qwickly attendance screenshot

    Features

    • Automatically create a graded column in Blackboard and keep a running grade for attendance.
    • See a list of all students and work down the list or show one student at a time as the instructor calls names.
    • Send an email to students when they are marked as absent for the day. Provide students with acknowledgement that they were missed in class and a way to cross reference with their attendance score.
    • Export to CSV.

     

    I. Accessing Attendance

    Qwickly Attendance is available via a course Control Panel > Course Tools. If you plan to use it regularly, you may wish to add the Qwickly Attendance tool to the Course Menu. Students will be able to view their attendance record via Tools on the course menu. To hide from students, you can choose "Hide Link" for Qwickly Attendance option on the Tools page. You also can optionally hide the Grade Center column in the Full Grade Center.

    II. Set Up

    Instructors need to setup the tool before the first use.

    Grading

    grading options

    Selecting "Set Up Attendance" will allow the instructor to choose Attendance criteria including creation of a column in the Grade Center to track points for attendance. The points can be set to be:

    • a total for the length of the course (students will get a percentage of those points based on attendance)
    • points for each session attended (points add up each time a student attends)
    • or no grading at all for attendance.

    Email

    Optionally, an email can automatically be sent to the students to notify them they were marked as absent.

    Additional Settings and Options

    The "View Record" link allow the instructor to go back and change an attendance marking for a class.

    The "Custom Attendance" option allow the instructor to mark student attendance from a previous day, or mark attendance for a second class session held on the same day.

    If grading, we recommend you check the "Round Grades to Nearest Whole Number" option - so students don't see decimal places (for example, 66.6667% for attending 2 out of 3 classes).

    III. Taking Attendance

    Students default to Present – change individual students’ statuses as needed before clicking the Submit Attendance button. The “Start Check In” link is optional, only if you want to allow students to mark themselves present via their own computer/device at the beginning of class. If you need to make a change to a past record, click View Record (not shown) to edit a student’s status (the change will take a few minutes to display in the Grade Center).

    taking attendance

    IV. What Happens in the Grade Center?

    attendance columnIf attendance is graded, a new column will automatically be added to the Full Grade Center.

    The Attendance column score will automatically be included in the Grade Center Total column.

    The new column will default the display to Score (points). This could be changed to display, or also show, percentage. 

    The Qwickly Attendance tool tracks both Points for attendance and Absences. Only the Points column is added to the Full Grade Center. The Absences column is used to calculate the points for EXCUSED status but is not included in the Full Grade Center. 

    Instructors can mark a student present, absent, or excused, or create their own custom marking. Please be aware the EXCUSED status has a specific meaning to the Qwickly Attendance tool. 

    Status of Present (green checkmark): Student receives points for Attendance in the Grade Center (if selected) and Qwickly counts the user as in-class.

    Status of Absent (red X): Student receives no points for Attendance in the Grade Center (if selected) and Qwickly counts the student as absent from the class.

    Status of Excused (blue circle): Student receives no points for Attendance but is also not counted as absent in class.  For a student who has been EXCUSED from class, the Attendance total score is now adjusted and will be different from all other students. 

    For example, Attendance counts as 1 point per class. A semester course meets twice a week for 15 weeks therefore the total points possible for Attendance is 30. A student is EXCUSED from one class and attends 29 classes. The EXCUSED status does not penalize the student but each attended class is now worth more to the student to equal the total of 30 points. If the student is later ABSENT that ABSENT day will also count as more points against the student's total. As a result, the use of Excused may cause confusion - it recommended to only mark a student Present or Absent.